Manager/Assistant Manager – Real Estate & Private Equity – Legal and Transactions Services – Luxembourg

Manager/Assistant Manager – Real Estate & Private Equity – Legal and Transactions Services – Luxembourg

The AM/Manager will, together with the Directors, be responsible for the day-to-day running of a team in the Luxembourg Administration group. The individual will be responsible for legal and corporate governance issues for the Luxembourg Fund Administration business’s client base, primarily comprising private equity, real estate and debt structures.

The successful candidate will be involved in building, mentoring and motivating a team of accountants and administrators to provide a quality client-focused service. The candidate may also have marketing and business development responsibilities and will be involved in prospective client pitches and presentations. The candidate will also have an understanding of the regulatory issues applicable to Luxembourg PFS.

The individual will oversee a team that provide transactions support to clients to include preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (eg directors, limited partner, shareholder) and other transfer agency functions. The individual will be required to attend client board and other meetings.

The individual will also be involved in maintaining and developing template legal documents such as minutes, resolutions, agendas, intra-group loan agreements, powers of attorney. The individual will also be responsible for ensuring compliance with internal processes and checklists relating to governance, legal and corporate secretarial issues.

The individual will have an excellent knowledge of the Luxembourg legal, tax and regulatory regimes applicable to private equity, real estate and debt funds and other structures.

In conjunction with the above duties, the individual will also assist with the initial on-boarding of clients, including KYC, agreeing the service agreements.

Key Responsibilities

  • Client-facing and client-focused position with overall responsibility for the delivery of accounting, company secretarial, reporting and fiscal compliance services to fund and SPV clients.
  • Ensuring client satisfaction through systematic process and high quality of delivery.
  • Solving problems proactively using technical expertise and common-sense.
  • Building, mentoring and motivating a client servicing team with an emphasis on excellence.
  • Ensuring that statutory and regulatory requirements are adhered to.
  • Responsibility for managing client-team communications, which may operate on a cross-jurisdictional basis.
  • Acting as a director of funds and SPVs as appropriate.
  • Participating in marketing and business development activities, including prospective client pitches.

Skills Knowledge and Expertise

  • Direct experience of client service in a professional services firm.
  • An understanding of the legal and regulatory regimes applicable to Luxembourg PFS and Luxembourg funds and SPVs.
  • Proactive and problem-solving approach to client servicing.
  • Ability to work in a small, but rapidly expanding, company environment with focused and motivated individuals.
  • Ability to plan effectively, with strong deadline orientation.
  • Strong communication skills.
  • Experience in managing, mentoring and motivating teams and individuals.
  • Excellent organisational skills and interpersonal skills for a high degree of client interaction and the promotion of client interaction within the business.


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