Senior Registration Data Management

Senior Registration Data Management

The Transfer Agency Senior Registration Administrator interfaces with the investors, ensures a timely processing of client documentation and account opening in accordance with standards set, maintains the shareholder registers and ensure that client documentation and client transactions are KYC/AML checked. He/she may participate in TA related projects.


  • Adhere to the relevant AML/KYC standards applied on behalf of the customers while all regulatory, compliance, risk management and due diligence controls are respected (e.g. 4 eyes principle)
  • Be the contact person for Clients and Investors for operational issues and support during the account opening process
  • Take ownership of rather complex cases and/or analyses, consulting with your line management, senior management and compliance where necessary
  • Use appropriate tact and diplomacy when exchanging complex or sensitive information with internal or external stakeholders
  • Reception of investor AML/KYC documentation
  • Ensure that investor AML/KYC documentation is verified in a timely manner
  • Diligently verify account openings and/or account maintenance changes in line with the applicable procedures and in a timely manner
  • Follow up with investor on missing or original documentation
  • Screening and verification of investor names against sanction/black lists
  • Perform the investor account opening in the TA systems as appropriate
  • Ensure that investor accounts are blocked as and when required
  • Perform the investor static data change within the TA systems as required
  • Ensure accurate and complete data input into the relevant systems, including FATCA and CRS data; maintain data integrity and standards as per the levels applied by Management
  • Ensure investor documentation is up to date as required
  • Scanning, filing and archiving of investor data
  • Resolve complex client issues
  • Internal/external reporting on blocked accounts
  • Transactions trend monitoring and reporting
  • Assist internal/external audit as required
  • Perform function in line with the department procedures and policies Act in respect of the regulatory framework, the internal procedures, guidelines and code of conduct.


  • Good working knowledge of Microsoft Office (Word, Excel, Access)
  • Excellent communication skills and a truly client servicing mindset;
  • Good interpersonal skills, and sense of teamwork.
  • Committed to self-improvement.
  • Expertise in the Transfer Agency business and fund industry
  • Excellent analytical skills
  • Ability to work autonomously and remain calm under high pressure.
  • Ability to deliver within agreed deadlines
  • Perfect command of English, any other language is an advantage


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